SharePoint and Teams
Project areas, permissions, naming conventions and document structures for consistent storage.
Microsoft 365
Microsoft 365 for architecture firms: Teams and SharePoint.
Organising project folders, sharing documents with external consultants and securing email takes more than installing Microsoft 365. novoSYS structures Teams, SharePoint, OneDrive and permissions around your practice, assessing CAD and BIM file requirements separately from everyday office documents.
Request adviceEmail and calendars
Exchange Online, groups, mailboxes, mobile access and secure sign-in with MFA.
Governance and backup
Roles, access protection, external sharing, versioning and backup outside Microsoft 365.
Plan project storage in Microsoft 365
Correspondence, Office documents and active CAD projects have different requirements. A storage strategy needs to account for these differences.
- Project structure: define owners, folders, naming and archiving before migrating existing data.
- External collaboration: grant guest access deliberately and review it after project completion; distinguish internal and external content.
- CAD and BIM: test synchronisation and shared editing with representative files. The specific software and workflow determine suitable storage.
FAQ
Frequently asked questions
Is SharePoint suitable for CAD files?
Not every CAD workflow suits SharePoint. novoSYS checks file sizes, sync behaviour, team size and project storage before making a recommendation.
Does Microsoft 365 need a separate backup?
Yes, a separate backup makes sense for many businesses so deleted, encrypted or incorrectly changed data can be recovered.
Can Teams telephony be integrated?
Yes. Teams telephony can be used for reception, project managers, home offices and mobile staff.
IT that works for architects every day.
novoSYS combines support, cloud, networking, telephony, backup and security with an understanding of CAD workflows.
What we cover in the first consultation
To tailor our recommendation to your practice, we discuss your team’s workflows and existing IT. The following information helps:
- Number of workstations, office locations and the Archicad or Vectorworks versions in use.
- Current project storage, external access and recurring issues.
- Existing backup solution, desired recovery times and planned changes.